Coral FLNG SA is the Special Purpose Entity responsible to develop and operate Coral South floating platform (FLNG) .
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Job Posting
Contract Administrator
Role:
- Assist Operations Manager, Asset Manager, Operation Support Manager, Contract Administration Coordinator, Senior Contract Administrator and Operations Teams in the management of Operations and Asset Departments Contracts in compliance with procedures and guidelines;
- Provide general contractual / commercial advice for the Operations Teams members; • Provide necessary assistance in contractual negotiation and dispute resolution. To liaise with Procurement and / or Legal Department with reference to significant Contractual / Commercial issues;
- Liaise with Operations Teams to anticipate changes and together with Cost and Planning; • Ensure compliance with ERP, EDMS, and Coral FLNG S.A. internal procedures and processes; • Assist and support contract compliance review and audit activities and ensure implementation of audit report recommendations by the teams involved;
- Provide feedback on lessons learnt from Contract Administration activities; • Responsible for contract administration right from kick-off meeting / contract hand-over from procurement department through till close-out of the contracts.
Main Responsibilities:
The job holder’s responsibility is:
- To support the CHs, Contracts Administration Coordinator, Senior Contract Administrators and Operations Teams with pre-award (PR preparation and support during procurement activities) and post-award contract management activities;
- To ensure proper contract hand-over from procurement department;
- To ensure the monitoring of the spend against the ACV and, if this needs to be increased, activate the contract amendment process;
- To verify that the Contractor has supplied all the documentation required under the contract to ensure compliance with contractual obligations, continued professional/technical competence, insurance policies, guarantees and subcontract authorizations, making sure that these requirements continue to be met for the duration of the contract;
- To check compliance with and monitor ongoing fulfilment of all contract requirements (including HSE requirements), with the support of the relevant support functions;
- To promptly report to CHs, Contracts Administration Coordinator, Senior Contract Administrator and Operations Teams members any anomalies and/or disputes arising during the execution of the contract, with particular reference to compliance with regulatory and contract requirements, also to enable the issue of appropriate feedback;
- To maintain contact and manage correspondence with the Contractor, ensuring traceability and involving other functions as applicable;
- Prepare contractual correspondence and keep log of all correspondence in assigned work packages;
- Manage and follow through all payment milestones claimed by contractors, including verification and archiving of supporting documentation;
- To manage auxiliary contract documents such as insurance, bank guarantees, project execution plan, interim, provisional and final acceptance certificates;
- Participate and contribute in weekly, monthly, and quarterly meetings (both internal and with contractors);
- Maintain update records of correspondence and all logs for payment, correspondence, variation, amendment, insurance, and bank guarantees;
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If foreseen in the contract, transmit the duly authorized Call-offs (or Work Orders) to the Contractor, to trigger the execution of the services/work or the delivery of the requested goods;
- To analyze any requests for changes to the contract, liaising with Procurement as required;
- To carry out the relevant checks on Variation Order Proposals and prepare the Variation Orders, including Amendments;
- To ensure timely approval of Call-Offs, Service Entries and Good Receipts in SAP;
- To manage any disputes/claims arising during the contract execution, in particular verifying their admissibility under the terms of the contract;
- To verify the applicability of any penalties or volume discounts provided for in the contract;
- To prepare the feedback form for performance evaluation of the Contractor;
- To file all documents related to the management of the contract;
- Proper commercial Close-out of contracts and issue provisional, final acceptance certificate;
- To perform additional tasks, as required by the nature, specificities, and operational requirements of the Company.
Qualifications and Experience
- Bachelor Degree in Quantity Surveying or Engineering Discipline or supply chain management or Business Administration;
- Experience in working with a Major Oil and Gas company;
- Minimum of 7 years’ experience of which a minimum of 5 years as a Contract Engineer / Contract Administrator involved in the preparation, negotiation and administration of a broad range of complex technical contracts (including Operations and Maintenance) with the attendant knowledge and experience of commercial, insurance and legal issues is essential;
- Previous work in high complexity projects.
Competencies
- Proficiency in English (verbal and written);
- Mathematical ability to perform estimates of final costs, delivery dates, fractions, percentages, ratios, and proportions to practical situations;
- Ability to read, analyze, and interpret common scientific, technical, financial and legal documents;
- Knowledge of project management and particularly earned value progress measurement, risk and opportunity management;
- Ability to effectively present information to top management and project group;
- Ability to respond to common inquiries or complaints;
- Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics etc.;
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
- Ability to handle multiple contracts simultaneously.
Workplace:
Maputo.
- For candidates with Mozambican nationality only;
- Only qualified candidates should apply for the position;
- We also encourage the application of women.
Candidates should apply by 15th July 2024, referring the job title and submitting a C.V. and motivation letter to the email coral.selection@coralflng.com